Terms and Conditions
The guest, including all members of the guest’s party, understands and agrees: Upon confirming a reservation, a contractual agreement is made between Beach to Bay Vacation Properties, Inc. and the guest, including all members of the guest’s party. The guest and the rest of their party agree to abide by the following Rental Guidelines:
Check-In & Check-Out: Please plan your vacation accordingly as we need time to prepare your vacation home for you. In addition to cleaning and inspecting, there may be maintenance items that need to be addressed prior to your arrival. Monthly services like carpet cleaning or pest control may also have been scheduled. Check-in begins at 4:00 pm during spring, fall and winter seasons and may be as late as 6:00 pm during summer, spring break, or other popular seasons due to the considerable number of guests arriving during those time periods. Check-out is no later than 10:00 am.
Maximum Occupancy: At all times, both inside and outside the home, the maximum occupancy is the number of persons allowed on the premises, including infants. We cater to family groups and cannot accept reservations for vacationing students or house parties. We do not rent to students even if one or more parents or legally responsible adults accompany them, or to groups under the age of 25. This policy is strictly enforced. Special events such as weddings, reunions and church retreats require special permission and additional pricing and security deposits may be required. Please contact Beach to Bay Vacation Properties to make to inquire.
Pets: Guests may bring up to 2 well behaved dogs to our pet-friendly homes unless otherwise noted in an individual property description. Guests must obtain special permission, and a fee of $100 will be charged for each dog that exceeds the amount allowed as outlined above or as specified in an individual property description. Pets in non-pet-friendly homes are strictly prohibited and will result in immediate eviction with no refund of rent. If evidence of pets is found in non-pet-friendly homes during or after departure, a minimum charge of $500 will be incurred. Pets are not allowed in pools, the pool area, or hot tubs. A leash law is in effect and guests are responsible for adhering to the county’s regulations.
Pools and Hot Tubs: Private pools and hot tubs are cleaned twice a week. It is the guest’s responsibility for the appropriate use of these amenities. A fee of $45 is required for additional cleanings due to negligence or abuse. Some pools offer heat (aslisted in individual property descriptions) and this amenity must be requested at least 1 week in advance. The charge for pool heat is $350 per week or for stays less than a week, $200 for 2 nights plus $30 per night thereafter. Pools will not be heated when the outside temperature in a 24-hour period averages below 60° or if the average water temperature of the pool is above 82°. Pool heat is not guaranteed. Hot tub covers break easily, please do not walk or sit upon them.
Elevators: Please refer to individual property descriptions for availability and possible restrictions. If “Elevator for a fee” is noted in the property description, prior arrangements must be made and a $100 fee must be paid in advance. Elevators are not to be used by children or pets unless accompanied by an adult.
Cancellations/Changes to Reservations: Once the first rental payment has been received, there will be no refunds issued by Beach to Bay Vacation Properties unless: 1. We can re-rent the home for the same dates and rental rate. A 10% cancellation fee of the total rental amount will be deducted from the advance rental payment(s). If it is not possible to re-rent the home for the same dates and rental rate, the 10% cancellation fee and any difference in the re-booking rate will apply. If the home remains vacant for those dates, the entire payment will be forfeited or the reservation may be reinstated and any unpaid amount will be due according to the normal payment policy; 2. Guests are welcome to change their vacation dates if the new dates are for the same home/calendar year and the rates are of equal or greater value. In these circumstances, we must be contacted at least 30 days prior to arrival; 3. After arrival, there should be no expectation of refunds or relocation because of dissatisfaction with the home rented. Unlike a hotel, we cannot relocate guests without specific authorization.
Travel Insurance: Travel insurance can provide coverage for various medical, travel and weather events, including hurricane evacuation, and we strongly urge you to purchase it. A Description of Coverage explaining the benefits, exclusions, and limitations is available for download on our website. Submitting a claim is the responsibility of the guest and is to be filed directly with the travel insurance company.
Refunds, Bad Weather, Equipment Malfunction: Refunds are not made for inclement weather, lack of public utilities, the unavailability of private community amenities, or equipment malfunctions. Should any equipment malfunction, we will make every effort to have it repaired as soon as possible. One of the challenges of living on a barrier island is parts have to be ordered and repair companies have to travel a longer distance, so repairs may take longer than expected.
Damages: Guests assume full financial responsibility for damages due to misuse, negligence, or missing items. As a courtesy and to ensure your vacation enjoyment, if during your stay you find items requiring repair please contact us as soon as possible. Smoking: Smoking is strictly prohibited inside all rental homes. A minimum charge of $500 will be assessed for violations and there are no exceptions to this policy.
Handicap Accessibility: Please refer to the individual property descriptions for information about a home's handicap accessibility. Homes are not fully handicap accessible unless otherwise stated in the property description.
Homeowner Associations: Rules and regulations may apply for homes within the St. George Plantation, 300 Ocean Mile, Villas of St. George and Sunset Beach. Rules may address use of community amenities, the types of vehicles allowed, parking, bonfires, fireworks, etc., and are subject to change by the community. Guests are responsible for reading and understanding applicable community rules and regulations.
Leave No Trace: Franklin County has a year-round ordinance to keep our beaches clean and safe. All personal property must be removed from public beaches between the hours of 9pm and 7am. Unattended items may be removed and destroyed by the County. Beach to Bay Vacation Properties is not responsible for confiscated items.
Construction: We cannot predict the location of construction activities near rental homes, and may be unable to notify guests prior to arrival that their home is near a construction site. Refunds or adjustments are not made because of construction activity.
Rental Homes for Sale: Rental homes may be for sale. Owners reserve the right to allow showings to qualified buyers. We may be unable to notify guests prior to arrival that the home is for sale. However, guests will be given as much advance notice as possible if a showing is requested. Refunds or adjustments are not made because of sales activity.
Substitutions: In the event a reserved accommodation becomes unavailable for rental use, we reserve the right to substitute a comparable home, if available, or grant a full refund of all payments made, without further liability.
Errors: Every effort is made to ensure the property information listed online and in all print media is accurate and complete. Homes, rates, descriptions, furnishings, equipment, or bed arrangements are subject to daily updates and changes. Information represented online and in all print media is not guaranteed. To ensure accuracy, please contact our office.
Disclosure: Beach to Bay Vacation Properties has a contractual relationship with the homeowners represented in all online and print media, and this contract employs us to act as the owners’ agent. We reserve the right to refund payments, refuse to rent, or discontinue occupancy. Any reservation obtained under false pretenses is subject to forfeiture. Authorized employees may enter the premises for any purpose to manage the home. Beach to Bay Vacation Properties is not responsible for accidents, injury to guests, or loss of money or valuables of any kind. Interest on any rent payment, if any, will accrue to Beach to Bay Vacation Properties, Inc.